JOB TITLE:  Assessment Data Secretary 

TYPE OF POSITION: Classified 

REPORTS TO: Principal/Assistant Principal

POSITION PURPOSE: Compiles and maintains student records by performing the following duties: 

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

1. Create testing rosters and/or schedules. 

2. Revise and prepare training materials. 

3. Schedule training sessions for all staff. 

4. House test secure materials and related documentation. 

5. Prepare State reports. 

6. Communicate information about testing dates, site, etc., with students and staff. 

7. Work to support Student Services department. 

8. Corresponds with parent and students regarding Internet grade access passwords. 

9. Prepares other reports as needed (i.e., attendance reports, conduct reports, grade distribution reports, etc.) 

10.Prepares and distributes labels and class rosters as needed. 

11. Assists the guidance/student services secretary as needed. 

12.Performs other duties as assigned. 

QUALIFICATIONS: 

1. Six months to one year related experience and/or training; or equivalent combination of education and experience. 

2. High school diploma. 

3. Ability to accurately prepare written reports and correspondence. 

4. Ability to communicate effectively with groups of students and parents. 

5. Skills in human relations. 

6. Ability to plan and organize; good work habits. 

7. Ability to type accurately at a minimum speed of 50 words per minute. Employee should also be able to use the machines, tools, equipment, and work aids which may be representative, but not all inclusive, of the commonly associated with the type of work, i.e., computers, printers, copiers, tools, charts, forms, ledgers, and schedules.Guidance Records/Data Secretary Job Description Page 2 

8. Proficiency in Excel/Word and mail merges required. 

9. Other qualifications that the School Board may require. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may also have to exert up to twenty (20) pounds of force occasionally. 2. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. The noise level in the work environment is usually moderate.

2. There are no environmental hazards indicated for this position. Guidance Records/Data Secretary Job Description Page 3 

TERMS: Length of year and salary to be determined by the School Board. 

EVALUATION: Evaluation of performance on this job will be in accordance with the provisions in the policy handbook.