CONCORD COMMUNITY SCHOOLS

Job Description

JOB TITLE: Assistant Athletic Director

TYPE OF POSITION: Professional (261 days) 

REPORTS TO: Athletic Director and Building Principal 

PAY RANGE: $70,840-$78,711

POSITION PURPOSE: As a member of the athletic leadership team, this role supports the Athletic Director in creating a safe, positive, and high-expectations environment for student-athletes, coaches, and spectators. The position coordinates the operational, logistical, and communication needs of the athletic department, including event management, scheduling, facility use, and program promotion. 

ESSENTIAL FUNCTIONS

• Assist the Athletic Director in coordinating and supporting all athletic programs, events, and activities.
• Plan, organize, and oversee game-day operations, including scheduling event staff, securing officials, coordinating ticketing, and ensuring facilities are prepared for competitions.
• Coordinate athletic event coverage, including public address announcements, livestreaming, photography, social media content, and communication with local media outlets.
• Assist with scheduling athletic contests, practices, transportation, facility use, and special events.
• Serve as an on-site administrator at athletic events, providing supervision and ensuring compliance with school, conference, and IHSAA expectations.
• Support student-athletes, coaches, and families by providing timely communication regarding schedules, eligibility requirements, athletic procedures, and event information.
• Assist in monitoring student-athlete eligibility and maintaining required participation records.
• Coordinate athletic department communications, including website updates, social media platforms, digital signage, promotional materials, and event marketing.
• Assist with the planning and execution of athletic recognition programs, awards ceremonies, senior nights, signing events, hall of fame activities, and other special events.
• Maintain athletic records, statistics, rosters, participation data, and historical accomplishments.
• Coordinate the collection and organization of required student-athlete documentation, including physicals, consent forms, and other compliance-related records.
• Collaborate with coaches, maintenance staff, custodial staff, transportation personnel, and school administrators to ensure athletic events operate efficiently and safely.
• Assist with sponsorship initiatives, community partnerships, and booster club activities that support athletic programs.
• Support the Athletic Director with budget tracking, purchasing, inventory management, and equipment coordination.
• Ensure athletic facilities are properly prepared before and after events and report facility, equipment, or safety concerns.
• Maintain knowledge of applicable IHSAA, conference, and school regulations and assist in ensuring compliance.
• Develop positive relationships with students, families, staff, community members, and visiting schools to promote a positive athletic experience.
• Assist with student supervision and administration of extracurricular activities and ensure compliance with security procedures.
• Perform other duties as assigned by the Athletic Director or building administration.

QUALIFICATIONS

• Bachelor's degree preferred.
• Previous experience in athletics, education, event management, communications, or related fields preferred.
• Successful coaching or event coordination experience preferred.
• First Aid and CPR certification or ability to obtain certification.
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Experience with social media, event promotion, and digital communication platforms preferred.
• Ability to work collaboratively with students, staff, families, and community partners.
• Strong attention to detail and problem-solving skills.
• Other qualifications as deemed desirable by the Superintendent and School Board.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this position, the employee is regularly required to sit and communicate effectively, including talking and hearing. The employee frequently uses hands to handle, operate, or manipulate objects, tools, or controls. 
2. The employee may occasionally be required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move objects of up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• There are no environmental hazards indicated for this position.

TERMS: Length of year and salary to be determined by the Superintendent and School Board.

EVALUATION: Evaluation of performance on this job will be in accordance with the provisions in the corporation policies and guidelines.