JOB TITLE: Case Conference Coordinator/Administrative Secretary

TYPE OF POSITION: Classified

REPORTS TO: Director of Exceptional Learners

Position Purpose: 

Provides administrative and clerical support to the Department of Exceptional Learners to ensure effective and efficient practices in the department.

Persons in this position may perform any of the essential duties defined below. However, this position description does not define all potential duties related to this position, and persons may be asked to perform other duties in support of the Corporation’s mission.

Essential Duties: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Responsible for ensuring matters relevant to the department are handled consistently within the confines of the laws that govern confidentiality and efficacy in the position.
• Perform general office responsibilities such as placing and receiving phone calls, emails, and other correspondence for all faculty and staff within the Department of Exceptional Learners.
• Create and maintain student information and file management within multiple virtual and physical locations.
• Manage schedules of multiple staff and faculty as it pertains to their participation in IEP case conferences and other required participation.
• Designs, creates, duplicates, and distributes school publications as directed by the Director of Exceptional Learners.
• Requests and sends student records and submits documentation for student progress.
• Archives files and stores them safely and within the confines of the laws that govern student information.
• Create and update information for student Individualized Education Programs (IEPs) in the student information system (SIS).
• Communicate updates to certified staff and related service providers when an IEP is completed for any given student.
• Maintain and gain knowledge of current and upcoming regulations that govern IEP delivery and assurances.
• Generate, deliver, and manage reports from the system used to create and maintain IEPs.
• Collaborate with other district clerical and administrative staff.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Proficiencies in word processing, graphic reporting, spreadsheet and database management, presentation programming, and other general to advanced office skills.
• Demonstrate adept communication skills both written and oral.
• Bilingual skills, especially in the Spanish language are preferred, but not required.
• Willingness to improve and/or develop job-related skills.
• Excellent time management skills and demonstrated ability to organize and prioritize follow through on work-related tasks.
• Demonstrated ability to provide clear and concise directions that are easily understood and followed.
• Ability to cooperate with a variety of constituencies and other stakeholders.
• Confidential, trustworthy, analytical, self-motivated, and attentive to details.
• Unimpeachable ethical commitment.
• Strength-based and solution oriented.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to move about school buildings and occasionally lift up to 20 pounds.
• Sufficient vision, hearing, and speech to conduct assessments and communicate effectively.
• Frequent use of hands for typing, writing, and test administration.
• Work is primarily in a school setting with moderate noise; some travel between schools may be required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• There are no environmental hazards indicated for this position.

TERMS:  Length of year and salary to be determined by the School Board.

EVALUATION:  Evaluation of performance on this job will be in accordance with the provisions in the policy handbook.

Concord Community Schools is an Equal Opportunity Employer, and it makes reasonable accommodations in accordance with federal and state laws.